Position Summary
The Accounting Assistant will be responsible for the processing and maintenance of LACI’s accounts payable
function and assist with payroll processing, in accordance with requirements applicable to 501(c)(3)
organizations. This role will also support the accounts receivable function, maintain the department record
keeping system, and assist with ad hoc projects and research. This is a part-time position.

Responsibilities:

Accounts payable processing

  • – New vendor setup in QuickBooks
  •  – Reviewing invoices for appropriate documentation and approvals prior to processing
  •  – Coding invoices based on program, contract, etc
  •  – Packaging and distributing checks
  •  – Reconciling vendor statements
  •  – Communicating with vendors regarding invoice discrepancies, outstanding invoices, requesting Form W-9’s, etc

Accounts receivable support

  • – Organizing vendor and subcontractor invoices and other documentation in preparation for grant/contract billings
  • – Recording sales receipts
  •  – Reporting sales tax information to third party processor
  •  – Reconciling sales receipts to merchant statements

Payroll

  • – Reviewing employee timesheets for completeness
  • – Following up with employees with incomplete timekeeping and validating inputs
  • – Preparing bi-weekly timesheet summaries for payroll processing by manager
  •  – Generating monthly physical timesheets and obtaining manager and employee signatures

General duties

  • – Maintaining department digital and physical filing systems
  • – Performing ad hoc projects
  • – Assisting with financial audit preparation

Requirements:

  • – Bachelor’s degree in Accounting, Business or Finance or equivalent job experience
  • – Minimum of 2 year relevant experience working in an accounting department
  • – Experience using QuickBooks Online or QuickBooks Desktop
  • – Strong proficiency in MS Excel and Google Sheets
  • – Excellent organization and time management skills
  • – Flexible, detail oriented self-starter with the ability to work effectively in a fast-paced environment with limited supervision and within a team
  • – Ability to maintain discretion when handling sensitive financial information
  • – Not for profit accounting experience strongly preferred

About us:

The Los Angeles Cleantech Incubator (LACI) is a private non-profit organization helping to accelerate the
commercialization of clean technologies by offering flexible office space, CEO coaching, mentoring, and access to
a robust network of partnerships and capital. LACI was founded in 2011 as a cluster-driven economic
development initiative supported by the City of Los Angeles,The Los Angeles Department of Water and Power
(LADWP) and the Community Redevelopment Agency of Los Angeles. Recognized as one of the most innovative
business incubators in the world by UBI, LACI identifies local entrepreneurs across multiple cleantech business
sectors and guides them to market, creating jobs that advance L.A.’s green economy. In just five years, LACI has
helped 67 companies raise $134M in funding, created 1,500 jobs, and delivered more than $335M in long term
economic value for the City of Los Angeles. LACI operates out of the La Kretz Innovation Campus, with satellite
offices at California State University, Northridge and Silicon Valley, is the organizer of an annual Cleantech Global
Showcase and founder of the Network for Global Innovation (NGIN).

How to Apply
To be considered, please apply online here.